We’re all in business to get paid. And most of us would prefer to be paid sooner than later, yes? If you’ve answered no to this question, good for you! But for those of you that can’t wait for funds, I’ve compiled some of the best tools of the trade to get you paid quickly and keep your clients happy.

These payment systems work for independent contractors, freelancers or online business coaches, entrepreneurs and e-commerce brands.

All payment management systems use a payment gateway. This is a merchant service that authorizes credit card or direct payments for a purchase. If you’re not tech savvy, I recommend starting with PayPal, Stripe or Square as a payment gateway.


Ontraport is a robust system that isn’t just about payments — it’s a client/customer management tool. A CRM system, as some call it, that includes email management, landing pages, membership site management and so much more. This is a great option if you’re looking to keep everything in one place but it IS also pricey if you’re just starting out. Plans with payment pages are over $200 per month. Click here to learn if Ontraport is for your business.


This tool is really for freelancers and consultants. It’s a great tool if you’ve got a small team working in different locations or if you’re someone who needs to track your time. This requires Stripe as a gateway. It allows you to create custom invoices, manage projects and produce proposals quickly and efficiently. And the best part? It’s $10 a month. This is a tool that can grow with your business and stay on as you add more robust tools. Click here to learn more about Harvest.


Yes, PayPal is a payment gateway but it also allows you to create PayPal buttons to embed on any website that takes HTML or you can email the button to clients and customers. One thing to note is that you do need to create a PayPal business profile to access the buttons. It will create recurring payments as well and help you sort out shipping rates if you’ve got a physical product.

Which payment management system do you use in your business? How do you stay on top of these tools while running your business?

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Want to learn more about coaching with Vix? Check out her website and packages.
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